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Business owners can file their W-2s, print copies for employees and verify Social Security numbers
Published on Monday, Aug 18, 2008
Q: I am the owner of a small engine repair shop. Each year I have to scramble with getting my employee information for taxes. Is there an easier way for small businesses? — J.O., Newcomerstown.
A: Absolutely. If you are a business owner, you should check out Social Security's Business Services Online (BSO) Web site. There, you can file your employees' W-2s electronically and print out the W-2s to provide paper copies to your employees. You can also verify the Social Security numbers of your employees. Our online services are fast, secure and easy to use. Visit our BSO page at http://www.socialsecurity.gov/bso.
Q: What should I do if my Social Security card is lost or stolen? — S.W., Akron.
A: The best idea is to keep your Social Security card in a safe place. Never carry it with you unless you know it will be required, such as at a job interview. If you want to safeguard your Social Security card and number, you can take these steps:
• Visit the Federal Trade Commission's identity theft page at http://www.ftc.gov/bcp/edu/microsites/idtheft.
• Educate yourself about identity theft.
• Monitor your credit reports.
• Read ''Identity Theft and Your Social Security Number'' at http://www.socialsecurity.gov/pubs/10064.html.
For information, visit our Web site at http://www.socialsecurity.gov or call toll-free at 800-772-1213 (TTY 800-325-0778).
Q: How is my Social Security number created? — K.L., Silver Lake.
A: The nine-digit Social Security number is divided into three parts:
• Area: This is the first three digits in a Social Security number. If your Social Security number was assigned before 1972, when Social Security cards were issued by local offices, the area number reflects the state where you applied for your number. If your number was assigned in 1972 or later, when we began issuing Social Security cards centrally, the first three digits reflect the state as determined by the ZIP code in the mailing address on your application for the number.
• Group: Within each area, the group number (middle two digits) ranges from 01 to 99 but is not assigned in consecutive order.
• Serial number: Within each group, the serial numbers (last four digits) run consecutively from 0001 through 9999.
Social Security numbers were first issued in November 1936. To date, about 442 million numbers have been assigned.
Send questions to Robert Fenn, Social Security Administration, Second Floor, Federal Building, 2 S. Main St., Akron, OH 44308. Fax: 330-375-5616 or e-mail: Robert.Fenn@ssa.gov.
Q: I am the owner of a small engine repair shop. Each year I have to scramble with getting my employee information for taxes. Is there an easier way for small businesses? — J.O., Newcomerstown.
Get the full article here.
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